Quick Start (Club Admin)

Your club has been approved. This page gets you running in about 15 minutes.

1. Log in

Open https://apps.ngit.com.au/<your-slug>/admin in any browser. You have two options:

Magic link (recommended)

  1. Enter your admin email address.
  2. Check your inbox for a one-time login link (valid 15 minutes).
  3. Click it. You're in. The link sets a cookie that keeps you logged in for 30 days on this browser.

Password fallback

If your email isn't recognised, ask the master admin (Nick) to add it via the Configure expander on his end.

2. Set up your club basics (Settings tab)

Field Notes
Club Name Shown on the public roster header
Logo URL Direct link to a PNG/SVG. Hosted on your own site or a CDN.
Max Volunteers per Time Slot Default cap for new slots. Existing slots keep their own cap.
Contact Email Used as the default sender if you skip Email Setup
Accent Colour Brand colour for buttons and round headers
Accent Text Colour Text on top of the accent. Pick for contrast.

Click Save Changes. The preview bar at the top updates live.

3. Build a round (Rounds tab)

Each round = one match day or one canteen shift block.

  1. Click Add Round.
  2. Fill in label (e.g. "Round 1"), date, venue, opponent.
  3. Save the round.
  4. Click Manage Slots on the round card to define the time slots (e.g. 8:30am-9:30am, 9:30am-10:30am, etc).
  5. For each slot, set how many volunteers can sign up (max_volunteers).

The round is now live on your public roster page.

4. Share the roster

Open the Embed & URLs tab.

See Embedding the Widget for more options.

5. Set up email (optional but recommended)

Open Email Setup. By default, your club uses the system address (rosters@ngit.com.au). To send from your own domain (better deliverability, branding):

  1. Enter your domain (e.g. yourclub.com.au).
  2. Enter the from address (e.g. canteen@yourclub.com.au).
  3. Click Save. NGIT auto-creates the SPF/DKIM DNS records via SMTP2GO.
  4. Check the DNS Record Status badges. All three (SPF, DKIM, DMARC) should go green within a few minutes. If they don't, your DNS provider may need a few minutes; click the refresh button.
  5. Click Send Test to a real inbox to verify deliverability before relying on it.

6. Send invitations (Contacts tab)

If you have a contact list:

  1. Add or import contacts (name + email).
  2. Optionally write a custom invite message.
  3. Tick the contacts to invite, click Send to Selected.
  4. Each gets a branded email with a link to your roster.

7. Round-fully-covered notification

Whenever the LAST empty slot in a round gets filled, every admin email on your account gets a "Round X is fully covered" email with the volunteer list. No setup needed; happens automatically. See Round Notifications for details.

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